Development & Events Coordinator

DEVELOPMENT & EVENTS COORDINATOR

 Under the supervision of the Sr. Director of Development, performs the duties relating to special events, communications, fundraising and reporting for the agency.

 

Duties include but are not limited to the following:

  • Maintain integrity of Development database including input/output of gifts/donations, donor information, fundraising reports, acknowledgement letters, etc.
  •  Serve as primary contact with database vendor and other database vendors/consultants.
  • Special events coordination including but not limited to mailings, cold calls, solicitations, fundraising reports, event registration systems, volunteer coordination, event logistics and planning
  • Produce development communication materials including e-newsletters, solicitation letters, name badges, guest lists, event signage and other materials supports all aspects of Development programs
  • Assist Sr. Director of Development with branding and social media including post analysis, content research, content dissemination, current trends reporting, graphics and visuals and all fundraising efforts performed through social media
  • Assist Sr. Director of Development with web site management including edits, content development and general updates
  • Process all income and expense related tasks associated with the Development Department including but not limited to daily receivables, check log, purchase orders, invoices, and conduct monthly audit with Finance Department
  • Advise program volunteers and student interns
  • Responsible for Development team related supply orders
  • Provide general administrative back-up when needed
  • Assist in the stewardship of donors at all levels
  • Assist in other projects as directed by the Sr. Director of Development

Professional Responsibilities:

  • Attend and participate in ALL Development and agency special events
  • Attend and participate in staff meetings as requested
  • Observe established administration procedures
  • Provide thorough and accurate reporting to all levels of agency leadership including Board of Trustees, leadership team and Finance Department

Qualifications:

  • Commitment to Hyacinth philosophy
  • Demonstrated ability to work with people of a diverse background and interests
  • Knowledge and experience with database systems, cash handling and basic accounts receivable tasks
  • Proficiency in written and verbal communication
  • Ability to analyze data for trends, highlights and errors
  • Accuracy and initiative in all areas of responsibility
  • Strong knowledge of social media platforms, metrics and analysis
  • Access to currently registered car and a valid driver’s license
  • General knowledge of non-profit fundraising
  • Bachelor’s degree and two years of professional work experience, or demonstrated additional years of professional work experience

 

Service

Community

Client Services Consistently demonstrates respect, responsiveness, and professionalism towards others while providing superior service for our clients Team Work Actively cooperates within the region and/or program and participates in the constructive resolution of conflict.
  • Treats each client as a priority
  • Respect’s each client’s right to quality service, confidentiality and dignity.
  • Works with co-workers to ensure integration of services
  • Displays a welcoming, helpful attitude to clients
  • Processes personal boundary issues in clinical supervision and not with clients or co-workers.
  • Works to minimize agency gossip and drama
  • Tries to understand the other person’s point of view when there is a disagreement
  • Works with all regional staff to provide a full continuum of services to clients.
  • Understands local community resources and can make appropriate referrals.
  • Is clear and tactful when dealing with others.
 

Accountability

Leadership

Job Knowledge Demonstrates understanding of objectives, duties and responsibilities in accordance with the job description. Leadership Assuming responsibility for one’s own self in the workplace and exhibiting commitment to the client and agency.
  • Understands job responsibilities
  • Keeps current on skills and information needed to meet new challenges
  • Works with team leader/manager on areas of job responsibilities that are unclear.
  • Strong attention to detail.

 

  • Takes pride in his/her work
  • Advances Hyacinth’s reputation for excellence.
  • Incorporates boundaries and ethical guidelines into decision making.

 

Informing Disseminating relevant information about decisions, plans and activities to team leaders and supervisors.  
  • Informs team leaders and/or managers about decisions that affect work.
  • Recognizes problems and complaints and informs team leaders and/or managers when necessary.

 

Results Delivers quality results and balances priorities to meet all project and team commitments in a timely manner.
  • Serves as a steward of the public’s trust and money.
  • Takes responsibility for timely decisions and actions.
  • Routinely checks for accuracy in his/her own work.
  • Evaluates how well an event or program was done (i.e. attendance and target audience specifications, asks clients to rate effectiveness, asks people what was good and what can be better next time).

  The Hyacinth AIDS Foundation is an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants without regards to sex, race, creed, religion, color, national origin, age ancestry, disability, veteran status, sexual orientation or marital status.